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Associate Director for Operations

INTRODUCTION

The Office of Policy and Legislative Affairs (OPLA) serves as the primary liaison for the Executive Office of the Mayor (EOM) and Executive agencies to the Council and between EOM and Executive agencies on legislative and policy matters.

POSITION CONTROLS

This position functions as Administrative Support Specialist, responsible for performing the full range administrative and programmatic support activities for the Office of Policy and Legislative Affairs (OPLA). The incumbent ensures that the administrative functions are accomplished effectively, allowing the Director and legislative team to focus on policymaking and legislative duties.

Guidelines include District laws and regulations, policies, procedures and practices of the Council of the District of Columbia, and the Executive Office of the Mayor. Considerable judgment and initiative is used in carrying out assignment, as well as interpreting and adapting guidelines to specific situations.

DUTIES AND RESPONSIBILITIES

  • Is responsible for the flow of documents into and out of the Office for internal review and transmittal to the Council of the District of Columbia, Office of Documents and Administrative Issuances (ODAI), Office of the Chief Financial Officer (OCFO), and other offices. 
  • Manages the day-to-day entry, coordination, tracking, and processing of legislation,
  • reprogramming, contracts, reports, and other items that flow through the Executive’s internal approval process.
  • Enters contract packages from agencies into the internal review system and ensures timely approval and transmittal to the Council of the District of Columbia to ensure review and approval in accordance with established statutory guidelines, including alerting appropriate OPLA policy staff when a contract must be approved by emergency legislation.
  • Enters draft legislation into the internal review system for review and approval and, working with OPLA policy staff, submits for introduction at the Council of the District of Columbia.
  • Enters of legislation passed by the Council of the District of Columbia into the internal review system and coordinates legal review, internal approval, and Mayoral review (sign, return unsigned, or veto) for legislation passed by the Council of the District of Columbia in accordance with established statutory requirements and internal guidelines, including drafting of summaries of each measure.
  • Coordinate with the Mayor’s Scheduling Office to schedule bill signings.
  • Refer questions raised during internal review to appropriate OPLA policy staff and tracks and follows up to ensure that questions are answer to ensure final of measures awaiting approval.
  • In coordination with the OPLA Director, establishes policies and procedures to ensure that deadlines are met before matters are referred to the Chief of Staff for final approval.
  • Develops procedures, forms, and formats for OPLA processes to facilitate accurate and speedy responses to requests. Ensures that documents and supporting information are routed to various offices in a timely manner. Considers and proposes process efficiencies that might be implemented to improve existing policies, procedures, and systems.
  • Performs research and provides information (e.g. case files) on a variety of issues to assist staff and management in responding to or taking proper action on specific inquiries. Analyzes facts and circumstances involved in making recommendations for solving administrative problems within the limits of standards or acceptable management and administrative practices.
  • Manages agency databases to track actions and provide periodic reporting. Works with appropriate staff on all issues pertaining to agency operating systems and recommends system improvements.
  • Tracks items by type to prepare a year-end analysis and reports regarding items processed by the OPLA on an annual basis.  Tracks and summarizes the agenda and outcomes for each measure considered during each Council of the District of Columbia Legislative Meeting.
  • Handles various administrative and operational problems for the Office, which are presented on a day-to-day basis and may be of a sensitive and confidential nature.
  • Develops relationships and coordinates with partner and client agencies and offices to ensure compliance with rules, procedures, and deadlines and adjust as appropriate.
  • Maintains organizational data, such as staff contacts lists, organizational charts, etc.  As the liaison, the incumbent works closely with the agency’s budget office, and the Human Resources (HR) office to keep abreast of budget and personnel issues for the office.
  • Handles administrative tasks for the office, including ordering supplies.
  • Performs other related duties as assigned.

OTHER SIGNIFICANT FACTS

  • Education and Experience:  Graduate from an accredited college or university with a Bachelor’s degree in business adminisration, financial management, public administration, or related field, plus four (4) years of experience directly related to the position; OR an equivalent combination of education and/or experience which exhibits the ability to perform satisfactory in the position.
  • Candidate must possess at least one (1) year of specialized experience equivalent to the ES-05 (equivalent to CS-11) grade level in the District of Columbia government service, or its non-District equivalent which demonstrates the ability to perform the duties of the position.  Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, and abilities to successfully perform the duties of the position.

DOMICILE REQUIREMENT

There is a legal requirement that each new appointee to the Excepted and Executive Service either: (1) be domiciled in the District of Columbia at the time of appointment; or (2) establish District domicile within one hundred eighty (180) days of appointment.  The law also requires that Excepted and Executive Service employees maintain District domicile during the period of the appointment.  Failure to maintain District domicile during the period of the appointment will result in forfeiture of employment.

 

The Bowser Administration seeks qualified candidates for this position. If interested in consideration, please complete the attached questions and attach a resume and cover letter. The MOTA team will contact only those candidates deemed most qualified. No calls please.

 

 

 

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