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Special Assistant

POSITION: Special Assistant 

OPEN:  June 19, 2019

CLOSE:  Open until filled

SALARY RANGE/GRADE:  Excepted Service ES6, ($64,442 to $104,6145)


POSITION CONTROLS

The incumbent works under the broad administrative direction of a Director in the Executive Office of the Mayor. The incumbent is delegated broad latitude and authority in planning, designing, and carrying out overall objectives and strategic goals.   The Special Assistant will work directly with and at the director of several senior staff in the Administration, including but not limited to: Deputy Chief of Staff to the Mayor, Director, Mayor's Office of Talent and Appointments and the Secretary of State of the District of Columbia.

 

The ideal candidate has strong administrative skills, excellent writing and speaking skills and experience using social media.

MAJOR DUTIES AND RESPONSIBILITIES

  • Coordinates meetings for the Director and other senior leadership and other Mayoral-level events from inception through post-meeting follow-up.
  • Serves as liaison between the Director and staff in the Deputy Mayors’ offices, the Deputy Mayors’ reporting agencies, and the Executive Office of the Mayor (EOM).
  • Collaborates with others to prepare the Directors briefing materials, talking points, speeches, and presentations.
  • Collaborates with the Director and Chief of Staff to implement the City Administrator’s internal and external communications strategy (social media, employee engagement, stakeholder outreach, etc.).
  • Maintains a schedule for work completion to ensure that tasks assigned by the Director are carried out in the timeframe and manner expected.
  • Provides final review and editing of information submitted to the Director for briefing, action, or approval.
  • Drafts memoranda and correspondence on behalf of the Director
  • Establishes record-keeping protocols; ensuring that electronic records and documents are stored in a manner that is conducive to efficient retrieval by other staff.
  • Maintains up-to-date knowledge of the structure of District government, communications protocols within and between District government agencies, and current events that impact or are important to the organization to ensure accurate communication with staff, the public, the media, and all other stakeholders on behalf of the Director
  • Conducts research and completes special projects as assigned by the Director.
  • Performs other administrative, program, and technical work to support the Director and its operations.
  • Performs other related duties as assigned.

 

REQUIRED EXPERIENCE

  • Mastery of the mission, goals, policies, procedures, regulations, practices and programs of the  Executive Office of the Mayor.
  • Mastery of and skill in problem solving, negotiation strategies, and project management to conduct in-depth research and analysis.
  • Superior oral and written communication skills to develop presentations and instructional material, reports, and correspondence; to prepare and present recommendations and solutions regarding complex issues based on analysis and evaluation, including the preparation of presentations, reports, proposals, etc.; and to articulate instructions and directives.
  • Interpersonal and administrative skills sufficient to direct/organize and coordinate through systematic, professional efforts and comprehensive studies of those activities which serve as the sounding board for definition of major issues, and to lead to the development of new or revised procedural and/or policy proposals.
  • Demonstrated skill and experience in providing leadership in a managerial capacity and in providing leadership in a team-based environment.

 

 

Domicile requirements

There is a legal requirement that each new appointee to the Excepted Service either: (1) be domiciled in the District of Columbia at the time of appointment; or (2) establish District domicile within one hundred eighty (180) days of appointment.  The law also requires that Excepted Service employees maintain District domicile during the period of the appointment.  Failure to maintain District domicile during the period of the appointment will result in forfeiture of employment.

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