Deputy Director for Finance and Operations - Mayor's Office on Volunteerism and Partnerships

United States
Full Time
Mayor's Office on Volunteerism and Partnerships
Experienced

Salary/Grade:  Excepted Service Grade 7 ( $ 85,257 to $ 106,569)

Open: September 9, 2022

Close: Open until filled

 

This position is located in the Executive Office of the Mayor, Office of Community Affairs, Serve DC -The Mayor's Office on Volunteerism and Partnerships Serve DC – The Mayor’s Office on Volunteerism has the mission to strengthen and promote the District of Columbia’s spirit of service through partnerships, national service, and volunteerism.  As the DC Commission for National and Community Service, Serve DC manages a portfolio of AmeriCorps programs in the District.  Serve DC supports communities across the District through multiple sources of funding, including federal grant funds from the Corporation for National and Community Service (CNCS) and the US Department of Homeland Security. 

The position will day to day management of Serve DC's local and federal grant funds. The incumbent will be responsible overseeing the day-to-day management of federal grant funds and local funds, and work with program managers or designee(s) to improve the fiscal management of federal and local funds, develop tools that will assist them in their day to day responsibilities; ensure financial transparency; and align fiscal resources to support programmatic initiatives.

 

DUTIES AND RESPONSIBILITIES

  • Manages and oversees the agency's grant program and supervises a team to identify and solve performance problems that may impact grant deliverables and requirements.
  • Work with the Director to to support budget development, procuring services, monitoring expenditures, assessing effectiveness of budget and fiscal controls, anticipating shortfalls, conducting cost-benefit analyses, and making recommendations on proposed policies.
  • Works closely with managers or appropriate personnel to create policies and guidance related to the financial management of federal grants that are aligned with the federal statute and regulations.
  • Initiates and tracks the creation of purchase orders; processes and tracks payment requests in the agency's Payment Tracking System (PTS) and directs voucher requests.
  • Leads and advises staff with analyzing budget reports and performing monthly reconciliations for expenditures.
  • Assists management with tracking the federal and/or state-level fiscal assurances such as Time and Effort of employees; assists with monthly reconciliation of these records with those of the agency and the Office of the Chief Financial Officer's (OCFO) data.
  • Assists in the creation of user-friendly financial guidance for the Office’s programmatic directors and other recipients.
  • Works closely with the managers or designee to develop financial reports for Program Managers, SDC leadership, council hearings, federal agencies, grantors, auditors, and others as needed.
  • Manages the daily division financial matters using District of Columbia Government specific financial systems, including System of Accounting Record (SOAR), Procurement Automated Support System (PASS), and the OCFO's reporting software (CFO$olve).
  • Works with SDC's finance team to develop and implement tools and guidance that will assist Division staff and programmatic directors in their day to day responsibilities; ensures financial transparency; and aligns fiscal resources to support programmatic initiatives.
  • Assists with the development of fiscal guidance and day to day communication with Division staff and Directors.
  • Reviews, analyzes, and makes written and oral recommendations on complex operational matters that directly impact the procurement of goods and services and/or the payment or reimbursement of federal funds.
  • Performs other related duties as assigned.

 

MINIMUM REQUIREMENTS

  • Minimum three (3) years’ experience in public relations, communications, public policy or a related field.
  • Mastery of the methods, practices and procedures used in public relations, marketing and research, mass media, advertising, special interest groups, community relations, and government relations, as they relate to large organized projects and initiatives.
  • Superior ability to manage multiple priorities and fast-paced work.
  • Superior writing, verbal and presentation skills.
  • Superior skill and ability to formulate, articulate, and coordinate an overall communications program that integrates departmental issues, and conveys complex information regarding policies, programs, and decisions.
  • Superior interpersonal relationship skills to serve as the principal advisor and authority on communication issues for the agency; and to work with the senior leaders to address problem solving through communications.

 

DOMICILE REQUIREMENT

This position is an Excepted Service position. Under District law, each new appointee to the Excepted Service shall either: (1) be domiciled in the District of Columbia at the time of appointment; or (2) establish District domicile within 180 days of appointment.  Excepted Service employees must maintain District domicile during the period of the appointment.  Failure to maintain District domicile during the period of the appointment will result in forfeiture of employment.

The Bowser Administration seeks qualified candidates for this position.  If interested in consideration, please complete the attached questions and attach a resume and cover letter.  The MOTA team will contact only those candidates deemed most qualified.    No calls please.

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