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Public Records Administrator

Public Records Administrator

Excepted Service,  Grade 7 ($87,815 to $131,719)

Open: October 27, 2020

Close: Open Until Filled

 

DOMICILE REQUIREMENT

There is a legal requirement that each new appointee to the Excepted and Executive Service either: (1) be domiciled in the District of Columbia at the time of appointment; or (2) establish District domicile within one hundred eighty (180) days of appointment.  The law also requires that Excepted and Executive Service employees maintain District domicile during the period of the appointment. Failure to maintain District domicile during the period of the appointment will result in forfeiture of employment.

 

INTRODUCTION

This position is located in the Office of the Secretary, Office of Public Records and Archives.  The Office of the Secretary provides protocol, authentication and public records management services to the Mayor and District government agencies. 

This position functions as Public Records Administrator, responsible for the District of Columbia Archives, District of Columbia Records Center, and Library of Governmental Information.  Incumbent is responsible for conserving, protecting, maintaining and making available to the public in the most appropriate ways, the historical documents of Washington, D.C., the official public records of the District of Columbia government, and the publications, reports, and findings of District government agencies. 

 

DUTIES AND RESPONSIBILITIES

  •  Serves as (1) Historian of the District of Columbia, and as the representative in the official records of the District government; and, (2) liaison between the District government, the National Archives, and the National Historical Publication Records Commission in representing the historical records interest of the District government.
  • Provides the full range of supervisory responsibility, as required to manage and direct the work efforts of subordinate staff and activities of assigned operations.  
  • Supervises and assigns duties and responsibilities; formulates overall plans for resources; approves and disapproves leaves requests; recommends selection, promotion, incentive recognition and corrective or adverse action; establishes work standards; and identifies developmental and training needs.  
  • Develops quantitative and qualitative measures for evaluating the performance of staff and the performance of the office. 
  • Collaborates with stakeholders on the development of new business strategies by engaging communities of interest, and respects fiscal and resource realities. 
  • Develops and implements rules, regulations, plans, policies, procedures and standards for surveying, appraising and scheduling records of the District government; accessioning, storing, retrieving, and servicing records from repositories that hold District government records. 
  • Prepares and designs seminars, programs and training information for District government agencies in the principles, practices and techniques of information and records management. 
  • Prepares and submits grant proposals to the appropriate authorities to process and preserve the historical and permanently valuable records of the District government.  
  • Reviews and makes recommendations to the national Historical Publications Commission proposals to fund historical records projects. 
  • Collaborates as the Business Lead for Enterprise Content Management with the Office of the Chief Technology Officer (OCTO) in its role as the Technology Lead for Enterprise Content Management.  Implements and oversees the systems and processes required for the management of digital media through its business, legal and historical lifecycle. 
  • Develops collaborative networking partnerships with the District agencies and employees, as the shift of the responsibility for managing the lifecycle of business, legal and historically valuable records moves to business users. 

 

SPECIAL SKILLS

  • Demonstrated ability to promote/understand individual/collective role in creating an inclusive environment.  
  • Ability to cultivate community and empower people.  Strong interpersonal skills required.  
  • Ability to build relationships with diverse range of people.  
  • From an archival perspective, strong awareness and appreciation of the history, challenges, and strengths of the District and its diverse communities. 
  • Develops and maintains close personal contact with internal staff as well as external agencies and stakeholders.  Collaborates with internal government stakeholders (agency leaders, records staff and employees) and external stakeholders in the records and archiving communities.  
  • Contacts include securing funding mechanisms and business resources, developing strategy and business models, articulating and deploying policy, procedures, and technical guidance, and performing liaison work with communities of interest. 
  • Performs other related duties as assigned. 

 

REQUIRED EXPERIENCE

  • Preferred Certified Records Manager or direct process to obtain certification within two years of hire.
  • Master’s degree in archival and /or records administration, or equivalent education.
  • Mastery of records management, archival management, and enterprise content management (ECM).  
  • Mastery of accepted national standards, regulations and rules that govern public sector records management and archival management.  
  • Skill in both paper and electronic content/records management and archiving.  
  • Mastery of and skill in problem solving, negotiation strategies and project management to conduct in-depth research and analysis; and mastery of management principles, procedures and techniques of analysis and evaluation. 
  • Experience with customer service theory and practice and business effectiveness practices.  
  • Ability to implement customer service oriented principles, measures and improvement strategies. 
  • Demonstrated skills and experience in providing leadership in a managerial/supervisory capacity and in providing leadership in a team-based environment; and the ability to set appropriate work standards and to hold people accountable for their performance. 
  • Superior oral and writing communication skills to prepare reports and presentations, proposals, etc., advise on issues; to articulate instructions and directives; and to communicate information and decisions with all interested parties.  Communicates at all levels from District and Federal executives to staff, customers and stakeholders. 

 

 

 

 

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